Subject access requests

A Subject Access Request (SAR) is a written request made by, or on behalf of an individual to a company or organisation, asking for access to the personal information it holds on them under the Data Protection Act (2018).

For students, this means they can obtain information about their results from their school/college or examination board.

Guidance for submitting a subject access request form with Cambridge

View the FAQs below for further information.

Who can submit a SAR?
- A SAR can be submitted by an individual, or on behalf of an individual. If the request is from a third party on behalf of an individual, named and signed written consent must be provided.
Can I request a SAR for someone else?
- Yes, however, we require their written consent. Please complete the SAR form. Please attach written consent from the individual, proof of identification, including signature for verification purposes from the third party.
How do I request a SAR?
- By law, we need to check who you are. Please complete the SAR form. You must attach the following:
  
  A copy of your photographic ID (e.g passport or driving licence).
Do I have to certify any of my identification copy documents as true copies?
- No, you just need to make sure the copy can be read easily.
Why do you need proof of identification (ID)?
- Please provide a copy of your passport or driving licence. ID checks are required for security – they are part of our measures to protect your personal data from unauthorised access. If we ask you for proof of ID, the 30-day time limit for a SAR begins from the day we receive your ID.
  
  Please note, your ID will be redacted once we have completed your request.
How long does Cambridge have to respond to a SAR?
- We have 30 days to respond from the date we receive your proof of ID.
Will Cambridge charge me a fee?
- There is no fee to make a SAR. However, we reserve the right to charge a 'reasonable fee' where a request is excessive or repetitive. We will assess these on a case-by-case basis.
How will I receive the information?
- We will send the information by email.
Am I entitled to receive copies of entire documents?
- No. You are not entitled to receive full copies of original documents held by Cambridge – only your personal information contained in the document.
  
  Please note, if you are requesting results information, that any information we share under a data subject access request would not be an official copy of your results. If you do require an official copy, for example to provide to a University or employer, we recommend you request a Certifying Statement, if you no longer have receipt of your certificate.
Can you send my SAR to another organisation or third party on my behalf?
- No, we will send details of your request to you, which you can forward on as necessary.
Where can I find more information about SARs?
- More information can be found on the Information Commissioner’s website.

Complete the form below to submit a subject access request. If you are unable to complete this form, please contact us and include all relevant information so we are able to process your request.

For the June 2024 exam series onward, the following results information is available to schools:

Syllabus grade
Component grade
Component marks

If you require this information, please contact your school as they will be able to provide this much quicker than we can. Requests made to us will take up to one calendar month to process.

Please only submit one form per request. Should you submit multiple forms, please note that we will aim to respond within one calendar month from the date we receive your latest request.

Cambridge Early Years

Cambridge Primary

Cambridge Lower Secondary

Cambridge Upper Secondary

Cambridge Advanced

Other

Cambridge Exams Officers' Guide

Subject access requests

Guidance for submitting a subject access request form with Cambridge