The price of the conference includes:
- Conference attendance on 8 and 9 December 2025
- Lunch and refreshments
- Evening social event on 8 December
The price does not include:
- Accommodation - view our accommodation page to see recommended nearby hotel options
- Travel to and from the conference venue
Payment terms
Payments:
Please note that we can only accept payment in the following currencies: $US, £GBP or €Euro.
Payment by card:
Payment of the conference fees can be by credit or debit card (excluding American Express) and is via a secure online payment system. Some banks or card providers may apply additional transaction fees when opting to pay via credit or debit card. We suggest you check with your individual bank or card provider if additional charges will be applied before booking.
Payment by invoice:
Registered Cambridge International Schools can be invoiced for the registration fee by selecting the pay by invoice option when booking. You must have sought approval from your centre before booking your place.
When registering you will be asked for the name and e-mail address of your Centre Approver (usually the exam coordinator at your school, alternatively a member of the senior leadership team), and you will be asked to tick a box confirming you have sought approval prior to registration. Invoices will be issued to Cambridge registered centres after 24 November 2025.
A valid and current registered centre number must be provided to request payment by invoice. The centre number will be verified, and if it is found to be unregistered or invalid, you will be contacted and required to make payment by credit card. Cambridge reserves the right to cancel the booking in the event of non-compliance.
Cambridge also reserves the right to refuse entry to the Conference for any delegates who have not been authorised by their Cambridge Coordinator or relevant Cambridge Associate, prior to the event.
Cancellation terms
You may cancel your place up to 14 days before the conference start date (Monday 24 November 2025) and a full refund will be given. All cancellations received within 14 days of the conference start date will be non-refundable.
To cancel or amend a booking, please contact our Events team.
Should a participant withdraw from a conference less than 14 calendar days before the conference start date, Cambridge reserves the right to charge the full conference fee to the registered Cambridge Centre.
If you are unable to attend last minute due to extenuating circumstances and wish to avoid a cancellation charge, please contact our Events team with a medical note or a supporting email from a senior member of staff at your school.
We advise you do not make travel or accommodation arrangements before you receive confirmation of your conference booking. We are unable to refund travel, or accommodation costs you may have incurred if you are not successful in booking your place on the conference.
Children
We understand that you might be travelling with your family, but please note that no under-18’s will be permitted to join the conference unless they have been invited to take part.
Accessibility
Cambridge is committed to ensuring the health, safety and welfare of those attending our face-to-face conferences. If you have a neurodivergent condition or a mobility, visual or hearing impairment and you will require additional assistance or adjustments at this event, please get in touch with our Events team.
Disclaimer
When booking a place at the Cambridge Schools Conference, it is the responsibility of the participants attending the conference to arrange and pay for their own travel and accommodation. All travel to and from the conference venue is the sole responsibility of participants.
Cambridge shall not be liable for any loss, including travel and accommodation costs suffered by or on behalf of any person who wished to attend the conference should we cancel it for any reason whatsoever.
Neither Cambridge nor its directors, officers or agents are responsible or liable for the safety and property of participants or their companions during the events or any related excursions. Participants are advised to seek information on potential health and security risks incurred by themselves or their companions at the conference and to secure adequate insurance coverage.