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This phase is about getting everything in place so that you are ready for the start of the exams. This includes storing your question papers securely, preparing the exam room and training invigilators.
On this page you can find information about:
We ask you to submit forecast grades for all of your candidates. A forecast grade is the grade the teacher expects each candidate to achieve for each syllabus they are entered for. We use forecast grades:
If you do not submit forecast grades you will disadvantage your candidates. We cannot apply the above quality assurance processes without them.
Submit your forecast grades by the following deadlines:
Submit your forecast grades using one of the following methods:
See Part 4 of the relevant Cambridge Handbook for more information.
VIDEO: Our video explains how to submit forecast grades.
We will send you a number of pre-exam despatches so that you have all the materials you need to administer our exams. They are:
For guidance on handling confidential materials, download our poster from the Administrative forms and guidance documents page, under ‘Before the exams’.
Please do not worry if you do not receive materials for any late or amended entries in the main despatches; they will arrive at a later date. You can find out more about your pre-exam despatches in the Cambridge Handbook, including what to do if a despatch does not arrive or if you are missing any items.
Use the Additional exams material lists below to find which additional exam materials are needed. The list is updated ahead of each exams series and provides the following information:
Download the relevant version of the Additional exams material list below. Use the bookmarks in the document to search by Qualification, Syllabus and Component.
Additional Materials List June 2019 - International
Additional Material List June 2019 - UK
When your question paper despatch arrives check that you have all the materials listed on the despatch note. If any of your question paper packets are damaged, open or missing you must let us know straight away. To do this complete and return the relevant form below:
Missing question paper packet - Before the exams - Form 2
Damaged or opened question paper packet - Before the exams - Form 3
Before the exams start we will send you question papers and other confidential materials. You must keep them stored unopened, in a secure place at all times. See Part 4 of the Cambridge Handbook for detailed guidance
You can also view our videos below.
VIDEO: The security of question papers is vitally important. View our Receiving and Storing Question Papers video for guidelines. Video transcript
VIDEO: You must store your confidential materials in a secure container and room. Watch our Secure Storage video to find out more. Video transcript.
To give all candidates the same experience each room needs to be set up in exactly the same way.
For more information see Part 4 of the Cambridge Handbook.
You are responsible for conducting a training session with your invigilators before the exam, even if they are experienced.
You need to make sure that they:
See the links below for our presentation, accompanied by step by step training notes to help you run this training session. The training is interactive and includes information for less experienced invigilators. You can adapt the training to your invigilators based on their experience. You can download the presentation and notes below. Please choose the International or UK versions depending on your centre's location.
Invigilating Cambridge Exams
Invigilating Cambridge Exams, UK, training notes
Invigilating Cambridge Exams, International
Invigilating Cambridge Exams, International - training notes
We have created some guidance for exams officers, teachers, and supervisors in centres that offer Cambridge International science qualifications that include a practical component. The document below offers advice on how to use and store confidential instructions, chemicals and materials, and ways in which to manage the number of candidates in practical exams.
Managing science practical exams