Programmes & Qualifications

Cambridge Exams Officers’ Guide

Changes for the 2022 Cambridge Handbook

For 2022 we have made changes to some of our regulations and procedures. The table below lists some of the main changes and where you can find more information in the Handbook. Please look out for the new icon for details of all changes.

Throughout the handbook

Subject	Changes	Page/Section
Covid-19 pandemic	The handbook relates to our usual regulations and guidance for administering Cambridge exams. It does not include any changes to our processes which we have made because of the Covid-19 pandemic.	Throughout

Preface

Subject	Changes	Page/Section
Economic Operators Registration and Identification (EORI) number for centres in the EU.	To make sure we can still send centres in the EU the exam materials they need, and issue their results on time, it is very important they apply for an EORI number. This is an identification number used in all customs procedures when exchanging information with customs administrations. For guidance, visit Eori and the European Commission website.	Preface

Responsibilities

Subject	Changes	Page/Section
Governance	Cambridge Assessment International Education is part of Cambridge University Press & Assessment, which is a department of the University of Cambridge.	Page 7
Registered online schools	Where you are providing approved programmes as a registered fully online school, references in this handbook to assessments and examinations, or results, will not apply as you are not approved to run any assessments or examinations.	Page 7
Cambridge schools wanting to offer online programmes	Requesting approval and applying to provide our programmes online. Centres do not need to request approval if they are teaching existing students for a temporary period or as part of a blended approach to the curriculum.	Page 8
Distributing exam material	Guidance on copyright and distributing past question papers and exam material.	Page 16

Key Times and full centre supervision

Subject	Changes	Page/Section
What candidate can/can't do during full centre supervision	During full centre supervision candidates can: have access to their printed books and notes. Candidates must not look at books and notes on an electronic device talk to each other leave the room accompanied by a supervisor	Page 21

Subject

Changes

Page/Section

What candidate can/can't do during full centre supervision

During full centre supervision candidates can:

have access to their printed books and notes. Candidates must not look at books and notes on an electronic device
talk to each other
leave the room accompanied by a supervisor

Page 21

Preparation

Subject	Changes	Page/Section
Creating your exam timetable	Support and guidance for creating your centre(s) timetable(s).	Page 27
Access arrangements	Providing evidence of a candidate’s needs when applying for access arrangements. Using supplementary aids and medical devices. Using coloured copies of question papers	Page 31-32 Page 37-38 Page 41

Subject

Changes

Page/Section

Creating your exam timetable

Support and guidance for creating your centre(s) timetable(s).

Page 27

Access arrangements

Providing evidence of a candidate’s needs when applying for access arrangements.

Using supplementary aids and medical devices.

Using coloured copies of question papers

Page 31-32

Page 37-38

Page 41

Entries

Subject	Changes	Page/Section
Offering online Cambridge programmes	Offering online Cambridge programmes Online school candidates must be registered as private candidates. Cambridge International schools approved to offer online programmes must be entered as school candidates.	Page 42
Statements of entry	You will no longer receive printed statements of entry in your exam despatch. Download statements from the reports tab on Direct.	Page 46
Entry change requests	We are unable to accept entry change requests after the issue of results. Entry changes are not permitted from: a full A Level entry to an AS Level entry, or from an AS Level entry to an A Level entry an entry opton which includes a carry-forwrd component to one which does not, or from an entry option which does not include a carry-forward component to one which does.	Page 47

Subject

Changes

Page/Section

Offering online Cambridge programmes

Offering online Cambridge programmes Online school candidates must be registered as private candidates. Cambridge International schools approved to offer online programmes must be entered as school candidates.

Page 42

Statements of entry

You will no longer receive printed statements of entry in your exam despatch. Download statements from the reports tab on Direct.

Page 46

Entry change requests

We are unable to accept entry change requests after the issue of results. Entry changes are not permitted from:

a full A Level entry to an AS Level entry, or from an AS Level entry to an A Level entry
an entry opton which includes a carry-forwrd component to one which does not, or from an entry option which does not include a carry-forward component to one which does.

Page 47

Coursework and moderation

Subject	Changes	Page/Section
Submitting moderated and examined work samples using the Submit for Assessment service	Submitting moderated and examined work samples using the Submit for Assessment service From 2022 you will submit some components using Submit for Assessment instead of using Secure Exchange or sending them to us on CD or USB.	Pages 54 and 60-65
Withdrawal of Outline Proposal Forms	From 2022 we have withdrawn Outline Proposal Forms (OPFs)	Pages 55 and 58
Plagiarised material	Submitting work that contains plagiarised material may be considered malpractice	Page 8
Preparing printed samples	Instructions for submitting printed work samples	Page 68

Before the exam

Subject	Changes	Page/Section
How to submit forecast grades	You must submit forecast grades through Direct before or by the relevant deadline. We no longer provide forecast grade forms.	Pages 73-74
Early question papers for speaking tests	You do not need a question paper for: Cambridge IGCSE Bahasa Indonesia (0538/03) Cambridge IGCSE Chinese as a second language (0523/02) Cambridge IGCSE Urdu as a second language (0539/05)	Page 76
Secure room requirements	The secure room alarm must be switched on and the room locked at all times when there are secure materials being stored and the room is unoccupied. Each key holder should be able to access the exam materials independently, in case other key holders are not available for unexpected reasons.	Pages 85-86
Exam room set up for written exams	Candidates must sit in candidate number order, with candidate numbers or index numbers on each desk. You must produce a seating plan before each exam. It must show the position of each table and chair, and where each candidate will sit. It must also show the position of the invigilator’s desk and the direction the candidates will face.	Page 88

Exam day

Subject	Changes	Page/Section
Extra guidance for exams officers	We offer free training to all exams officers which focuses on our regulations and how to administer exams. This is available via the Online Learning Area. See the Cambridge Exams Officer eNewsletter and section 1.1.13 of the handbook for more information.	Page 91
Medical monitoring devices	You must contact us if candidates need medical monitoring devices in the exam room.	Page 95
Starting the exam	You must collect the blue question paper packets from the secure storage as close to the start of the exam as possible. Once these have been removed from secure storage they must not be left unattended at any time. Two staff members must check the package is undamaged and the details on the label before they open the inner transparent bag.	Page 95
Using multiple-choice answer sheets for foreign language listening exams	New syllabuses added to the list for multiple choice answer sheets: Foreign Language Malay (0546/01) Foreign Language Mandarin (0547/01)	Page 95
Collecting question papers at the end of the exam	New requirements for: Cambridge International AS & A Level Computer Science (9618) Cambridge IGCSE ICT (9–1) (0983)	Page 100
Packing and sending scripts	You must never tape script packets together which contain different components.	Page 102
Examples of malpractice	Added to candidate examples: Disruptive behaviour in the exam room (including talking to other candidates and/or using offensive language) Looking for, getting, receiving, exchanging or passing on confidential or fake exam material. Added to centre staff malpractice: Not storing exam material securely	Page 109
Malpractice	Centres should keep records of malpractice outcomes for future reference. Where appropriate, redacted versions of these should be shared with new members of staff, including centre leadership and management, and exam teams, such as a new Head of Centre or exams officer.	Page 111
Timetabling ICT and IT practical tests	Cambridge International AS & A Level Computer Science (9618) added to guidance.	Page 115

Results and certificates

Subject	Changes	Page/Section
Releasing results	We release electronic statements of results online through Direct and shortly after results released we send your results despatch.	Page 118
Moderation report for teachers	A report on the moderation for each internally assessed component. It also shows where our moderators re-marked coursework because they could not moderate the marks. Download statements from the reports tab on Direct.	Page 118
Replacement statement of results	If you would like us to replace a statement of results send us Results and Certificates – Form 12. We charge a replacement fee for this.	Page 119

Regulations and guidance

Subject	Changes	Page/Section
Access arrangement appeal	If you are submitting an access arrangement appeal and you submit new evidence that was not considered as part of the original decision, this may be reviewed and the appeal may not be needed.	Page 142
Attending a stage 2 appeal hearing	Attending a hearing remotely where national or global travel restrictions are in place. Due to the ongoing impact of the Covid-19 pandemic, the presumed format of all Stage 2 appeal hearings will be remote for all participants and independent panel members.	Page 144

A-Z of terms

Subject	Changes	Page/Section
Cambridge Assessment International Education	Cambridge Assessment International Education is part of Cambridge University Press & Assessment. Cambridge University Press & Assessment is a department of the University of Cambridge.	Page 148
Cambridge International School – also approved to offer Cambridge programmes online	A centre that delivers Cambridge programmes to some students at its physical premises and to others fully or mainly online. All students, are registered with the school and sit their exams at the centre’s physical premises.	Page 148
Cambridge International School – registered as online	A centre that delivers Cambridge programmes for students remotely. A fully online centre has no traditional school campus. Candidates register to sit their exams as private candidates at a Cambridge exam venue local to them	Page 148
Submit for Assessment	The Submit for Assessment service is available for some syllabuses that require marks, samples and forms for some internally assessed and examined components to be sent to us digitally.	Page 153

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Cambridge Exams Officers' Guide

Programmes & Qualifications

Changes for the 2022 Cambridge Handbook

Throughout the handbook

Preface

Responsibilities

Key Times and full centre supervision

Preparation

Entries

Coursework and moderation

Before the exam

Exam day

Results and certificates

Regulations and guidance

A-Z of terms